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Procurement (Bids, RFPs)

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Last Updated November 9, 2020

Notice of Emergency Procurement for Additions to the Sussex County Animal Shelter

On October 15, 2020, Sussex County entered into an emergency contract with James R. Jones Builder, Inc. for additions to the County's Animal Shelter, located at 14493 Robinson Road, Stony Creek, Virginia 23882.

This procurement was designated as an emergency pursuant to Virginia Code § 2.2- 4303(F) because the County’s existing Animal Shelter does not provide for safe social distancing practices by staff and patrons. Social distancing has been recommended by the Center for Disease Control and required by the Virginia Department of Labor and Industry to help stop the spread of the virus. Outdoor dog runs and a separate room just for cats will be added to the Animal Shelter. These additions will allow the Animal Shelter to operate while ensuring staff and patrons are properly distanced while viewing and taking care of the animals.

Invitation to Bid (IFB) Housing Rehabilitation and Substantial Housing Rehabilitation Improvements on Six Single-Family Houses Located in the Pocahontas Neighborhood Improvement Project Grant area and the Sussex County Regional Urgent Need (UNOS) Grant area of Sussex County, VA - IFB # 2020-11


The County of Sussex, Virginia is hereby soliciting written sealed bids from licensed and insured general contractors to perform housing rehabilitation and substantial housing rehabilitation improvements on six single-family houses located in the Pocahontas Neighborhood Improvement Project Grant area and the Sussex County Regional Urgent Need (UNOS) Grant area of Sussex County, VA. The funds used to rehabilitate this home are provided via a Federal Community Improvement Grant / Community Development Block Grant (CDBG) program funds as administrated by the Virginia Department of Housing and Community Development ("VDHCD").

The project includes one Substantial Housing Rehabilitation (stick-built, modular, or manufactured on permanent construction foundation type:

  • Address: 315 Wye Street, Waverly, VA 23890

  • Address: 306 New Street, Waverly, VA 23890

The project includes seven Housing Rehabilitation:

  • Address: 121 Knight Street, Wakefield, VA 23888

  • Address: 612 Higgins Street, Wakefield, VA 23888

  • Address: 922 West Main Street, Waverly, VA 23890 (Partially complete)

  • Address: 420 Bank Street, Waverly, VA 23890

  • Address: 215 Chestnut Street, Waverly, VA 23890

  • Address: 241 Dogwood Street, Waverly, VA 23890

  • Address: 301 Walnut Street, Waverly, VA 23890 (Mostly complete)

There will be a non-mandatory pre-bid conference conducted by Shaun Smith (434-623-8108) at the Sussex County Housing Department located at 233 L South County Drive, Waverly, VA 23888, at 9:00 A.M. on Tuesday, August 11 2020 to review the scope of work and homes included in this project. Contractor may send an authorized agent to represent their firm.

The County of Sussex, VA will be accepting written sealed bids for this project until 2:00 P.M. on Friday, August 21, 2020, at which time the submitted bids shall be publicly opened, read aloud and recorded.  No faxed or e-mailed bids will be accepted. 

IFB # 2020-11 Documents:

Proposal Deadline:

Friday, August 21st, 2020, 2:00pm

Pre-Bid Conference (Non-Mandatory):

Tuesday, August 11th, 2020, 9:00am at 233 L South County Drive, Waverly, VA 23888

Contact Information:

Bidding contractor shall submit their fully executed and signed sealed bid form and itemized work write-up, to the attention of:

County Administration
Mrs. Shilton R. Butts
Assistant to the County Administrator
Office: 434-246-1000
20135 Princeton Road (Physical Address)
P.O. Box 1397 (Mailing Address)
Sussex, Virginia 23884
Contact Mrs. Butts Online

Request for Proposals (RFP) Lawn Mowing and Landscaping Services for Various Locations - RFP # 2020-10


The County of Sussex is seeking proposals from Contractors who are not only capable of performing the attached scope of work but who also take pride in their finished product. The contractor must currently be in the business of providing turf, landscaping maintenance services, and irrigation system work. All applicable federal, state, and local laws, ordinances and regulations must be adhered to. Services to commence September, 2020.

Contractors submitting a proposal should review the procurement requirements listed.

Specifically, the selected Contractor will be required to:

  • Execute a Master Services Agreement with the County of Sussex;
  • Complete applicable forms and certifications;
  • Maintain General Liability Insurance ($1,000,000 minimum); Workers Compensation Insurance ($500,000) and business automobile liability ($1,000,000) and furnish proof of such insurance;

Bidders are encouraged to attend a pre-proposal meeting August 25, 2020 at 10am at 20135 Princeton Road (Administration Building) when County staff will review regulations and requirements, answer questions, and provide a tour.

No Contractor who is the recipient of County of Sussex funds, or who proposes to perform any work or furnish any goods under this agreement shall discriminate against any worker, employee, applicant, or any member of the public because of race, color, sex, gender, sexual orientation, religion, age, marital status, national origin, veteran status, physical or mental disability or perceived disability, or other criteria protected by law.

Discriminatory practices based on the foregoing are declared to be contrary to the public policy of the County.

The County of Sussex complies with all Equal Employment Opportunity requirements.

The selected contractor will report to the County Administrator or his/her designee.

RFP # 2020-10 Documents:

Proposal Deadline:

Monday, August 31st, 2020, 11:00am

Pre-Proposal Meeting:

Tuesday, August 25th, 2020, 10:00am at 20135 Princeton Road (County Administration Building)

Contact Information:

County Administration
Lawrence Hughes
Interim County Administrator
Office: 434-246-1037
P.O. Box 1397
20135 Princeton Road
Sussex, VA 23884
Contact Mr. Hughes Online


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