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Doing Business with the Government of Sussex County
Procurement (Bids, RFPs)

Current Opportunities:

Last Updated December 6, 2021

 

 

 


 

 

Notice of Emergency and Sole Source Procurement: Urgent Need Regional (UNOS) Grant

Issue Date:

December 1, 2021

Project:

Urgent Need Regional (UNOS) Grant

Commodity:

Facade Improvements to be undertaken at 304-310 W. Main Street and 307 W. Main Street, Waverly VA located in Sussex County, Virginia.

Summary:

The County has initiated emergency and sole source procurement for the above-referenced projects.  The County has determined that circumstances of the condition of storefront glass contained within the structure at 304-310 W. Main Street is a danger to public health and safety.  It has further been determined that the selected contractor is the one source practicably available to replace the storefront glass at 304-310 and 307 W. Main Street in Waverly, VA 23890.

RECORDS FOR THIS PROCUREMENT ARE NOW AVAILABLE FOR INSPECTION.

Authorized Designee:

Richard Douglas, County Administrator

Download Notice of Emergency Procurement 12-01-21:

   Notice of Emergency Procurement 

 


 

Invitation for Quotes: IFQ 2021-1 Construct Handicapped Ramp at 225 Butler St., Waverly, VA 23890

The County of Sussex, Virginia is hereby soliciting written quotes from licensed and insured general contractors to construct a handicapped ramp to be built per the attached specifications at 225 Butler Street, Waverly, VA 23890 located in the Sussex County Regional Urgent Need (UNOS) Grant area of Sussex County, VA. The ramp shall also be built to the Sussex County Deck/Ramp handout (copy attached).

The funds used to construct the ramp are provided in part via a Federal Community Improvement Grant / Community Development Block Grant (CDBG) program funds as administrated by the Virginia Department of Housing and Community Development ("VDHCD").

The County of Sussex, VA will be accepting written quotes for this project until 2:00 P.M. on Friday, November 19, 2021. The County reserves to accept the lowest responsive and responsible quote. Quotes may be submitted via email, fax, mail or hand-delivery. Contractors shall be required to obtain all required building permits. All permit fees will be waived. Quotes may be submitted to:

Ms. Beverly Walkup
Director of Planning
20135 Princeton Road (Physical Address)
P.O. Box 1397 (Mailing Address)
Sussex, Virginia 23884

Phone: 434-246-1042

Fax: 434-246-2175 

Contractors are required to provide the following documentations: 

  • Copy of License and Insurance 

Questions concerning the ramp specifications may be directed to Dennis N. LeBlanc Housing Rehabilitation Specialist for American Housing Specialist at (804) 247-4754 or email: dlup2code@aol.com.

Deadline: 2:00 P.M. on November 19, 2021

NOTE: Any quotes received after 2:00 P.M. on November 19, 2021 will be rejected. 

Contract is to be awarded on a lump sum basis. Contract documents, including the ramp specifications are attached. Additional copies may be examined at the following location: Sussex County Administration Office, 20135 Princeton Road, Sussex, VA 23884. To request a copy of the contract documents, please contact Beverly Walkup - Director of Planning, Sussex County at (434) 246-1042 or email: bwalkup@sussexcountyva.gov. 

The contractor will guarantee his/her quote for sixty (60) days

This is a federally assisted project. Contractors performing work under this solicitation are bound by the requirements of Section 3 of the Housing and Urban Development Act of 1968 and the President's Executive Order No. I 1246, Federal Labor Standards, Section 109, Public Law 100-202. The bidder's attention is called to the Equal Opportunity Clause and the goals and timetables for minority and female participation in each trade and to the fact that not less than minimum wages are set forth in the contract documents must be paid. 

NOTE: The County of Sussex, VA reserves the right to reject any and all quotes. 

Download IFB 2021-4 Documents (PDF):

  IFQ #2021-1 Invitation for Quotes    Decks, Porches, Stairs, and Ramps Guide    Building Permit Application 

 


 

Invitation to Bid: IFB 2021-4: Demolition and Removal Work

The County of Sussex, Virginia is hereby soliciting written sealed bids from licensed and insured general contractors to perform demolition and removal work for two (2) vacant one-story frame structures located in the Sussex County Pocahontas Neighborhood Improvement Project area of Sussex County, VA.

The funds used to demo these structures are provided via a Federal Community Improvement Grant / Community Development Block Grant (CDBG) program funds as administrated by the Virginia Department of Housing and Community Development ("VDHCD").

The project includes two (2) vacant one-story frames structures:

  • Address: 10386 Higgins Street, Wakefield, VA 23888 (Same Location for the two structures)

The County of Sussex, VA will be accepting written sealed bids for this individual project until 2:00 P.M. on Friday, October 8. 2021 at which time the submitted bids shall be publicly opened, read aloud and recorded. No faxed or e-mailed bids will be accepted. Bidding contractors shall submit their fully executed and signed sealed bid forms and itemized work write-ups, to the attention of:

Ms. Beverly Walkup
Director of Planning
20135 Princeton Road (Physical Address)
P.O. Box 1397 (Mailing Address)
Sussex, Virginia 23884

Download IFB 2021-4 Documents (PDF):

   IFB #2021-4 Notice of Invitation to Bid   Demolition Work Write-Up / Specifications 

 


 

Notice of Emergency Procurement: Housing Construction Services for 315 Wye Street and 306 New Street

Issue Date:

August 24, 2021 (Revised August 25, 2021)

Project:

Urgent Needs Grant

Commodity:

Housing Construction Services for 315 Wye Street and 306 New Street

The County has initiated emergency procurement for the above-referenced projects.  The selected contractor shallb e responsive and able to complete the work immediately due to the emergency nature of the situation.

The Nature of the Emergency:

Emergency construction services services to secure life and safety of the occupants at 315 Wye Street and 306 New Street in Waverly, VA 23890.

RECORDS FOR THIS PROCUREMENT ARE NOW AVAILABLE FOR INSPECTION.

Richard Douglas, County Administrator

Download Notice of Emergency Procurement 8-24-21:

   Notice of Emergency Procurement 


 

 

RFP # 2021-05 Convenience Site Monitoring and Management Services

Issue Date:

Friday, July 9, 2021

Overview:

The County of Sussex is seeking proposals from Contractors for Convenience Site Monitoring and Management Services at all site locations.

Proposals are due August 13, 2021 at 11AM and must be delivered to:

County of Sussex, P.O. Box 1397, 20135 Princeton Road, Sussex, VA 23884

and should be labeled Convenience Site Monitoring and Management Services.

For more information and complete packages, please contact Lisa Danuser, Solid Waste Manager at (571) 235-3006.

Download RFP #2021-05 Documents:

   RFP #2021-05 Advertisement   RFP #2021-05 Bid Package 

Proposal Deadline:

Friday, August 13, 2021 at 11:00 A.M. EST.

Questions:

All inquiries for information regarding this solicitation should be directed to:

Lisa Danuser, Solid Waste Manager

  (571) 235-3006    Email Lisa Danuser 

Instructions for Proposal Submission:

  • Proposal responses shall be submitted on the Proposal Submission Form (Page 14 of RFP #2021-05 Bid Package).  All costs are to be final unless the County and chosen Offeror(s) agree in writing to different costs or rate schedules.

  • Proposal must include a minimum of three professional references. These references should be attached to the Proposal Submission Form and include current contact information including name, address, telephone numberand email address.

  • Please direct any questions regarding proposal submission to the Solid Waste Section Manager via county
    email at swdirector@sussexcountyva.gov .

 

NOTE: The County reserves the right to reject any and all proposals. Proposals received after this deadline maybe refused and deemed ineligible for consideration at the County’s sole discretion.

TIP: Reference the Due Date and Hour, and RFP number in the lower left corner of the return envelope or package.

The County of Sussex, Virginia is an Equal Opportunity Employer.


 

RFP # 2021-03 Annual Term Contracts for Professional Engineering Services on Multiple Small Projects

Issue Date:

Thursday, March 18, 2021

Overview:

The County of Sussex will receive sealed proposals until April 30, 2021 at 2:00 P.M. Eastern Standard Time, from firms seeking to enter an annual contract to provide with professional engineering services on multiple small projects. Pursuant to the requirements of the Virginia Public Procurement Act (Va. Code § 4303.1), fees paid for professional services under such contract shall not exceed $150,000 for any single project, nor shall the annual sum of all projects exceed $750,000. The initial one-year contract may be extended annually for up to four additional years, at the County’s sole option. In its sole discretion the County may elect to award such contracts to more than one of the firms submitting proposals.

A copy of instructions for proposal submission and more detailed contract requirements and conditions for such contracts may be obtained by contacting Richard Douglas, Sussex County Administrator by email, addressed to rdouglas@sussexcountyva.gov, or Shilton Butts at sricks@sussexcountyva.gov or by telephone at 434.246.1000.

RFP #2021-03 Documents:

Proposal Deadline:

Friday, April 30, 2021 at 2:00 P.M. EST.

Instructions for Proposal Submission:

Sealed proposals should be submitted before the above stated deadline, to:

County of Sussex

ATTN: Richard Douglas, County Administrator, addressed as follows,

by US Mail, to: P.O. Box 1397, Sussex, VA  23884

in person or by private express, to: 20135 Princeton Road, Stony Creek, VA 23882

Phone: (434) 246-1000

  Contact Richard Douglas

The County of Sussex, Virginia is an Equal Opportunity Employer.


RFP # 2021-02 Lawn Mowing and Landscaping Services for Various Locations

Overview:

The County of Sussex is seeking proposals from Contractors who are not only capable of performing the attached scope of work but are also take pride in their finished product. The contractor must currently be in the business of providing turf, landscaping maintenance services, and irrigation system work. All applicable federal, state, and local laws, ordinances and regulations must be adhered to. Services to commence April 5, 2021.

Contractors submitting a proposal should review the procurement requirements listed.

Specifically, the selected Contractor will be required to:

  • Execute a Master Services Agreement with the County of Sussex;

  • Complete applicable forms and certifications;

  • Maintain General Liability Insurance as set out in Exhibit A

  • Maintain Workers Compensation Insurance as set out in Exhibit A; and

  • and business automobile liability as set out in Exhibit A and furnish proof of such insurance;

Bidders are encouraged to attend a pre-proposal meeting March 29, 2021 at 10am at 20135 Princeton Road (Administration Building) when County staff will review regulations and requirements, answer questions, and provide a tour.

No Contractor who is the recipient of County of Sussex funds, or who proposes to perform any work or furnish any goods under this agreement shall discriminate against any worker, employee, applicant, or any member of the public because of race, color, sex, gender, sexual orientation, religion, age, marital status, national origin, veteran status, physical or mental disability or perceived disability, or other criteria protectedby law. 

Discriminatory practices based on the foregoing are declared to be contrary to the public policy of the County. The County of Sussex complies with all Equal Employment Opportunity requirements. 

The selected contractor will report to the Director of Public Works or his/her designee.

RFP #2021-02 Documents:

Proposal Deadline:

Wednesday,March 31, 2021 at 11:00 A.M. EST.

Contact Information:

Jeffrey Gary
Director of Public Works / Building Official

Phone: (434) 246-4392

County of Sussex
20135 Princeton Road (Physical Address)
P.O. Box 1397 (Mailing Address)
Sussex, Virginia 23884

  Contact Jeffrey Gary

The County of Sussex, Virginia is an Equal Opportunity Employer.


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